29 May

How to relinquish Revit worksets when user is not available

If the project is set up as Revit worshared model then sometimes a user can forget to relinquish his/her worksets and leave the office. Such situations often cause unnecessary frustration. However, there is a simple way to relinquish worksets, even if the user is not available.

Changing the user names

Follow these steps:

  1. Start Revit or close any open projects.
  2. Click R menu (or File menu) > Options.
  3. On the General tab of the Options dialog box:
    • write down your current user name (you’ll need it later, so write it down if it’s complicated)
    • enter the user name of the user whose workset you want to relinquish in the Username textbox. Click OK.
  4. Create new local file (File > Open > select the central file).
  5. Click Collaborate tab on the ribbon > Relinquish All Mine.
  6. Close the project.
  7. Reset the user name to the previous value (from the step 3.1).
  8. Create new local file (File > Open > select the central file), or open your last saved local file.

 

Detaching and creating new central Revit model

The other method is destructive and it is not recommended since other’s work can be lost. Use it only if you are 100% sure that you are the only one working on the file!

  1. Essentially you need to open the central workshared Revit file, choose “Detach from Central” and “preserve worksets” option. Now all the worksets are yours.
  2. Save the detached workshared Revit file as… It will save as new central as default.
  3. Relinquish all worksets.
  4. Close the central model.
  5. Create new local model from the new central file.
  6. Others can join now.

 

Remember, the whole point of workshared Revit model is that you work as a team on the same file. In most (workshared) cases you are not alone. Have in mind that messing with central models can destroy other’s work or make serious damage.

Also, to check if someone else is working with the model, you can use free Autodesk tool, so called, Worksharing Monitor.

4 thoughts on “How to relinquish Revit worksets when user is not available

  1. re. method 1. This does not work with 2020 as it requires you to sign in in-order to open Revit, you can’t change username like that anymore.
    re. method 2. What am I missing? users still remain borrowers of a view and even though, having detached, I am the owner of all worksets, views, etc. borrowers remain borrowers in this file too and I cannot remove their views.

    • Hi Samuel, thanks for the comment!
      Currently, I have Revit 2020.2 installed.
      re. method 1: I don’t know why you can’t change your name, but I can normally change username in Revit Options and I am not signed in.
      re. method 2: This is not normal, when you detach from central and keep worksets, you are the owner of everything and you can do with the model whatever you want. Are you sure you did first step of method 2 exactly as it says (File > Open > check “Detach from Central” option.
      I works for me every single time. Not a single issue with that workflow so far.

      • Sorry, comments do not allow attaching images. I can send you images via email if you want, to see my Revit user interface regarding my comment above.

  2. I agree with Mirko, this little trick will no longer work in 2020. The sign out option is no longer available in Options – you actually have to sign out and then actually sign into the user.

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